When you use the [[fill in the blank]] website (hereinafter the "Site"), we may collect personal data about you.
The purpose of this policy is to inform you about how we process such data in compliance with Regulation (EU) 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter the "GDPR").
Who is the data controller?
The data controller is the company [[Company name]], [[Company form]], registered with the RCS of [[to be completed]] under number [[to be completed]] and whose registered office is located at [[to be completed]] (hereinafter "We").
What data do we collect?
Personal data is data that can be used to identify an individual, either directly or by cross-referencing with other data.
We collect data in the following categories:
Identification data (in particular your surname, first names, email and postal addresses, telephone number);Any information you wish to send us as part of your contact request;
Mandatory data is indicated when you provide us with your details. They are marked with an asterisk and are necessary to provide you with our services.
On what legal grounds, for what purposes and for how long do we keep your personal data?
Goals |
Legal basis |
Shelf life |
| You provide a demonstration of our products and services, respond to your requests for information, provide you with a quotation and contact you if necessary | Execution of pre-contractual measures taken at your request | Your data will be kept for a period of 3 years from the date of your last contact. |
| Build up a file of customers and prospects | Our legitimate interest in developing and promoting our business | For customers: data is kept for the duration of the contractual relationship.
For prospective customers: data is kept for a period of 3 years from your last contact, for prospecting purposes. |
| Send newsletters, requests and promotional messages to prospective customers | BtoC prospects: Your consent
BtoB prospects: Our legitimate interest in building loyalty and informing our prospects of our latest news | Data is kept for 3 years from your last contact with us or until your consent is withdrawn. |
| Managing requests to exercise rights | Our legitimate interest in responding to your requests and keeping track of them | If we ask you for proof of identity: we only keep it for the time needed to verify your identity. Once verification has been completed, the proof of identity is deleted.
If you exercise your right to object to receiving canvassing: we keep this information for 3 years. |
- Purpose:
- To provide you with a demonstration of our products and services, to respond to your requests for information, to provide you with a quotation and to contact you if necessary.
- Build up a file of customers and prospects
- Send newsletters, requests and promotional messages to prospective customers
- Managing requests to exercise rights
- Legal basis:
- Execution of pre-contractual measures taken at your request
- Our legitimate interest in developing and promoting our business
- BtoC prospects: Your consent
- BtoB prospects: Our legitimate interest in building loyalty and informing our prospects of our latest news
- Our legitimate interest in responding to your requests and keeping track of them
- Shelf life:
- Your data will be kept for a period of 3 years from the date of your last contact.
- For customers: data is kept for the duration of the contractual relationship.
For prospective customers: data is kept for a period of 3 years from your last contact, for prospecting purposes. - Data is kept for 3 years from your last contact with us or until your consent is withdrawn.
- If we ask you for proof of identity: we only keep it for the time needed to verify your identity. Once verification has been completed, the proof of identity is deleted.
If you exercise your right to object to receiving canvassing: we keep this information for 3 years.
Who will receive your data?
We will have access to your personal data:
The staff of our company ;
Our subcontractors: hosting service providers, emailing service providers, CRM tools;
Where applicable: public and private bodies, exclusively to meet our legal obligations.
Is your data likely to be transferred outside the European Union?
Your data will be kept and stored for the duration of the processing on the company's servers located at [[to be completed]].
As part of the tools we use (see article on recipients concerning our subcontractors), your data may be transferred outside the European Union. The transfer of your data in this context is secured using the following tools:
or the data is transferred to a country that has been the subject of an adequacy decision by the European Commission, in accordance with Article 45 of the GDPR: in this case, the country in question provides a level of protection deemed sufficient and adequate to the provisions of the GDPR;
or the data is transferred to a country whose level of data protection has not been recognised as adequate for the purposes of the GDPR: in this case, such transfers are based on appropriate safeguards as indicated in Article 46 of the GDPR, tailored to each service provider, including but not limited to the conclusion of standard contractual clauses approved by the European Commission, the application of binding corporate rules or under an approved certification mechanism.
or the data is transferred on the basis of one of the appropriate guarantees described in Chapter V of the RGPD.
What rights do you have over your data?
You have the following rights with regard to your personal data:
Right to information: this is precisely why we have drawn up this policy. This right is provided for in Articles 13 and 14 of the RGPD.
Right of access: you have the right to access all your personal data at any time, in accordance with Article 15 of the RGPD.
Right of rectification: you have the right to rectify inaccurate, incomplete or obsolete personal data at any time in accordance with Article 16 of the RGPD.
Right to limitation: you have the right to obtain a limitation of the processing of your personal data in certain cases defined in Article 18 of the RGPD.
Right to erasure: you have the right to demand that your personal data be erased, and to prohibit any future collection on the grounds set out in Article 17 of the GDPR.
Right to lodge a complaint with a competent supervisory authority (in France, the CNIL), if you consider that the processing of your personal data constitutes a breach of the applicable texts. (Article 77 of the RGPD)
The right to set out instructions for the storage, deletion and communication of your personal data after your death.
Right to withdraw your consent at any time: for purposes based on consent, Article 7 of the RGPD states that you may withdraw your consent at any time. This withdrawal will not affect the lawfulness of the processing carried out prior to the withdrawal.
Right to portability: under certain conditions specified in Article 20 of the GDPR, you have the right to receive the personal data you have provided to us in a standard machine-readable format and to request that it be transferred to the recipient of your choice.
Right to object: under Article 21 of the GDPR, you have the right to object to the processing of your personal data. Please note, however, that we may continue to process your data despite this objection, for legitimate reasons or to defend legal claims.
You can exercise these rights by writing to us using the contact details below. We may ask you to provide us with additional information or documents to prove your identity.
Contact point for personal data
Contact email: (to be completed)
Contact address: (to be completed)
Changes
We may modify this policy at any time, in particular in order to comply with any regulatory, legal, editorial or technical developments. These modifications will apply from the date on which the modified version comes into force. You are therefore invited to consult the latest version of this policy on a regular basis. Nevertheless, we will keep you informed of any significant changes to this confidentiality policy.
Entry into force: (to be completed)
